Club branch members are part of an existing parent club but may hold independent meetings and activities. The parent club appoints a branch liaison to serve as the go-between for the parent and the club branch, giving club branches the autonomy they may desire. Starting a club branch requires:
- At least 5 new or existing members
- An existing club willing to engage these members as a branch of their club (Sponsor)
- A member of the parent club to serve as branch liaison
- Notification sent to the district governor
STEP
1
Identify the need for more clubs in your area, town, or city.
Look into places that previously had clubs and find out why they’re no longer around. Some areas might benefit from a niche or special-interest club.
Look into places that previously had clubs and find out why they’re no longer around. Some areas might benefit from a niche or special-interest club.
STEP
2
Find five people who are keen to volunteer.
The newly formed group may have a particular interest and could begin as a specialist club.
The newly formed group may have a particular interest and could begin as a specialist club.
STEP
3
Hold an Information and Planning Meeting
Discuss the key requirements and expectations for establishing a new club branch, including:
Discuss the key requirements and expectations for establishing a new club branch, including:
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Roles and responsibilities of the Parent Club
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Structure of the Club Branch
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Membership dues
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Club Branch membership – opportunities for growth and engagement
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Club Branch operations – meetings, constitution, and member development
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Budgets and fundraising
STEP
4
You’re all on board – what’s next?
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Fill out the membership form
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The Host Club or District Secretary can upload new members to the portal, ensuring relevant roles are assigned (President, Secretary, and Treasurer are the minimum required)
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The Host Club or District Secretary sets up the Club Branch in the portal and links the new members
STEP
5
Spread the word!
Tell your friends, whānau, and colleagues about your awesome new club. Aim to grow your newly formed branch to at least 10 members.
Tell your friends, whānau, and colleagues about your awesome new club. Aim to grow your newly formed branch to at least 10 members.
STEP
6
Register your club as an Incorporated Society
Your club will fall under the structure of your parent club. However, if you wish to manage your own finances and require a bank account, you’ll need to register as an Incorporated Society.
Your club will fall under the structure of your parent club. However, if you wish to manage your own finances and require a bank account, you’ll need to register as an Incorporated Society.
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Ensure you have meeting minutes that record the names of your President, Secretary, and Treasurer.
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Fill in your club's name in the Club Constitution and submit it.